Running an Access Parameter Query from Excel – Bacon Bits. An Access parameter query is a kind of interactive query that prompts you for criteria before the query is run. Parameter queries are useful when you need to ask the query different questions using different criteria each time you run it. Now we all know you can pull data from Access into Excel using MS Query. The problem is that MS Query doesn’t let you pull in Parameter queries. There may be a technical reason for this, but I like to think it’s just Microsoft’s way of keeping things interesting. After all, technical roadblocks are the spice of life. If you’ve had enough spice, I’ll show you a VBA workaround that will enable you to run an Access parameter query from Excel. The Problem: I’ve built this parameter query in Accesss. This particular query will ask the user for a Region and a Business Segment. This works fine in Access. I’ve named this query My. Parameter. Query. The problem is when I try to connect to this query via MS Query in Excel, I don’t see it in the list. ![]() It turns out that Parameter queries are not available in list of connectable objects.Even if I try to get cocky, brute forcing MS Query to look at the query, I get the dreaded “Too Few Parameters” error. . Return Display Value for Reference Variables.When you query a record using a get or getRecords function the instance returns all fields associated with.I have a pivot table linked to an Access Query.Until today it was working, the data would refresh OK.Today I tried to refresh and got the error mess. . Power Query Parameters can use Excel Named Cells for improved flexiibilty, this help article shows how used Named Cells in Power Query. ![]() The Solution: My solution is to use a bit of VBA to pull the data based on parameters you enter directly into Excel. The first step is to set up a spreadsheet like the one shown here. You’ll notice that the needed parameters will be fed from Cells D3 and D4. Once your spreadsheet is ready to go, switch over to VBA and enter this code into a standard module. ![]() After the code is ready, running it will make data magically appear based on your parameters! Who needs MS Query? This technique allows you to build some interesting.Note: You will need to add a reference to the Microsoft DAO XX Object Library (where XX represents the latest version you have) . Sub Run. Parameter. Query()'Step 1: Declare your variables. Dim My. Database As DAO. Database. Dim My. Query. Def As DAO. Query. Def. Dim My. Recordset As DAO. Recordset. Dim i As. Integer'Step 2: Identify the database and query. Set My. Database = DBEngine. Open. Database _("C: \Integration\Integration. Database. accdb")Set My. Query. Def = My. Database. Query. Defs("My. Parameter. Query")'Step 3: Define the Parameters. With My. Query. Def. Parameters("[Enter Segment]") = Range("D3"). Value. Parameters("[Enter Region]") = Range("D4"). Value. End. With'Step 4: Open the query. Set My. Recordset = My. Query. Def. Open. Recordset'Step 5: Clear previous contents.Sheets("Main"). Select.Active. Sheet. Range("A6: K1.Clear. Contents'Step 6: Copy the recordset to Excel. here. Active. Sheet. Range("A7"). Copy. From. Recordset My. Recordset'Step 7: Add column heading names to the spreadsheet. For i = 1 To My. Recordset. Fields. Count. Active. Sheet. Cells(6, i). Value = My. Recordset. Fields(i - 1). Name. Next i. Msg. Box "Your Query has been Run"End. Sub. After the code is ready, running it will make data magically appear based on your parameters! Who needs MS Query? This technique allows you to build some interesting reporting solutions with relatively little effort.
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